The Terry Fox Research Institute (TFRI), named for Canadian icon Terry Fox, is built on Terry's dream to end cancer through research. Established in 2007, TFRI is a registered charity and invests its funds in cutting-edge cancer research through highly collaborative, team-oriented programs and national research networks. Together with its many research and funding partners, TFRI empowers Canada’s brightest researchers to seek out new transformational and precision medicine discoveries to advance our understanding, diagnosis and treatment of cancer with the goal of significantly improving outcomes for patients.
About this opportunity
We are seeking a detail-oriented, proactive and experienced Human Resources & Administration Coordinator for a 20-month term contract. This position will provide essential support to TFRI’s human resources and administrative functions, coordinating day-to-day HR tasks, meeting logistics and event planning. The Coordinator will work closely with TFRI’s Board of Directors, senior leadership team and employees located across all provinces to help ensure smooth HR processes, effective meeting coordination and successful events planning. Reporting to the Chief Financial Officer, the Human Resources & Administration Coordinator will play a key role in supporting recruitment, employee relations, governance administration and compliance with organizational and regulatory requirements.
Key responsibilities
- Coordinate recruitment processes, including drafting job descriptions, facilitating interviews, conducting background and reference checks and creating employment offers.
- Coordinate onboarding processes, ensuring that IT needs and training requirements are met for new hires and exiting staff.
- Coordinate offboarding processes when necessary.
- Coordinate professional development programs and performance management processes to support employee growth and development.
- Oversee employee benefit programs, enrollment processes and address inquiries related to health, dental and other employee benefits.
- Process and submit regular payroll for approval by Finance, ensuring accuracy and compliance with regulatory requirements.
- Maintain up-to-date employee records, ensuring confidentiality and compliance with data protection regulations.
- Respond to employee queries and questions.
- File Work Safe reports for different provinces ensuring accuracy and compliance.
- Assist in updating HR policies and procedures, ensuring alignment with organizational goals and regulatory requirements.
- Support compliance with provincial labour laws and health and safety regulations, ensuring a safe and inclusive work environment for all staff.
- Support the Board of Directors and its Committees, including organizing logistics for meetings, preparing meeting packages, taking minutes, following up and maintaining committee workplans and occasionally booking travel and venues.
- Assist with maintaining and updating corporate governance documents, ensuring compliance with regulatory requirements.
- Collaborate with external legal counsel to manage corporate filings and compliance, ensuring all federal and provincial regulations are met.
- Monitor and report provincial and federal lobbying activities, preparing and submitting necessary documentation.
- Prepare materials and reports for the senior leadership team as required.
- Assist with the planning and organization of company events, including staff events and organization-wide initiatives.
- Coordinate logistics for internal and external meetings, such as booking venues, managing vendor relationships and organizing catering services for events.
- Other duties as assigned.
Qualifications
- Bachelor’s degree in Human Resources, Business Administration or a related field.
- Five to seven years of experience in human resources, administration or related roles, ideally within a not-for-profit or research environment.
- Proactive candidate with strong organizational skills. Ability to manage multiple tasks and deadlines simultaneously.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams) and Zoom.
- Demonstrated experience in handling confidential information with professionalism and discretion.
- Excellent communication skills, both written and verbal, with the ability to interact with a variety of stakeholders.
- Knowledge of Canadian labour laws and regulations, with a commitment to upholding HR best practices and corporate governance standards.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and a high level of accuracy and quality.
- Fluency in both Canada’s official languages would be an asset.
Benefits of working with us
- A passionate group of high-performing teammates across Canada
- Flexible schedule
- Hybrid work
- Paid vacation
- Paid sick days
- Extended Medical and Dental Coverage after three months of employment
- A work culture that values excellence, creativity, teamwork, learning, fairness and integrity
To apply
Please email your cover letter and resume by December 6, 2024 to hr@tfri.ca with the subject line: Human Resources & Administration Coordinator.
The candidate must be authorized to work in Canada.
We recognize the importance of diversity and equity in our workforce and encourage all qualified applicants to apply, including Indigenous persons, women, persons with disabilities, minorities and other underrepresented communities.
Salary range: $60,000 - $75,000